When you’re managing the hiring of employees, signing contracts, and tackling other HR processes, there are always two important goals to keep in mind: efficiency and accuracy. Efficiency means not wasting time — you’re own or others’ — while accuracy means that all the right steps are being taken, and everything is being done correctly. These two elements combine to make your entire HR process more streamlined and easier to manage on a day-to-day basis; if you can free up even just an hour out of your week by streamlining your HR workflow and signing solutions, you’re already doing something right!
The Challenge: Too Much Paperwork
Working with HR can often feel like you’re drowning in paperwork. HR tasks typically entail tracking employee information, reviewing contracts, managing benefits, and much more. Paperwork makes up a large part of our day-to-day responsibilities. It’s time consuming to track all that information manually, which is why we’re excited about workflow tools that make it easy to automate this process. That said, not all systems are created equal. There are many factors that go into deciding which system best suits your needs. For example, your employees might be spread across different offices or departments or work on different shifts. Your current set up might include paper signatures or electronic signatures—or both—or maybe you’ve never considered those types of details before. We want to help you find the right system for your company so that moving forward becomes easier than ever before!
The Solution: Automation
We’re always looking for ways to help our clients save time, money, and effort. One of those ways is through automation. To do this, we automate processes that are both time-consuming and repetitive. Doing so helps businesses function more efficiently by streamlining their workflow.
One way we do this is through a service called papertrail.digital. It helps manage tasks like expense reports, invoicing, contract management, signing documents electronically (to avoid printing or scanning), tracking deadlines, accessing files anywhere anytime, and much more. The system makes it easy to assign tasks, share files with colleagues, set up meetings, schedule resources and agendas—and also provides access to expert advice on how best to complete them.
We work with organizations of all sizes—from small nonprofits to large enterprises. We know what each organization needs and how they work best; so when they come to us with a problem that requires innovation, we put together an automated solution tailored specifically for them.
How It Works
Papertrail.digital provides an online paperless platform that specializes in HR workflow and signing solutions to automate the tedious tasks of handling paperwork. The platform is easy to use, provides complete documentation, and can be accessed anytime, anywhere. Papertrail.digital client list includes some of the world’s largest organizations in healthcare, law enforcement, banking & finance, retail, manufacturing, hospitality, transportation & logistics, pharmaceuticals and more.
Papertrail’s comprehensive suite of online tools eliminates paperwork by converting documents into digital files that can be processed through a secure Web-based system called Paperless Pro®. These files are either stored or archived with your company’s records depending on your needs.
The Benefits
The process of hiring a new employee is never straightforward. There are so many steps, processes, interviews and documents to go through before you can finally say welcome aboard! These types of tasks can be time-consuming, which can make it difficult to focus on other work. As HR Manager or Director, you want to make sure that every step in your hiring process is completed as efficiently as possible. This is where workflow automation comes into play! By establishing a complete and organized system, you will not only have everything at your fingertips but also know exactly what needs to happen next. You will also have all the necessary documentation right when you need them, eliminating any unnecessary distractions.